Finance Manager(1 post)

Position Summary:

The Finance Manager will be responsible for efficient and effective management of daily operations of the Finance Department in the COE.

 

Duties and Responsibilities:

• Ensure  accurate and complete records of all financial transactions of the Baylor - Tanzania office;
• Prepare accurate and timely monthly management reports;
• Assist CFO with financial analysis for both policy and decision making purposes;
• Manage an effective financial control system and ensure control of expenditures so that they are in line with Baylor - Tanzania policies and procedures;
• Maintain financial and information system policies and procedures in order to provide strong internal controls;
• Prepare requests for internal, external, donor or government audits.
• Carry out any other duties that may be assigned by the management or Donor.

Treasury:

• Supervise all bank account activities.
• Supervise cash handling, cash movements, cash disbursements, and foreign currency holding.
• Supervise the timely preparation and review of all the monthly bank account and cash reconciliations.
• Supervise the preparation of accountabilities (payment supporting documents) and ensure they are sent to Donor for reimbursement.
• Ensure that physical cash counts are done.

Budgeting:

• Assist in the preparation,  and maintenance of the Baylor - Tanzania annual Budgets.
• Prepare budgetary performance reports including budget vs. actual expenditure reports and analysis for all grants and restricted funds.
• Assist in the development and preparation of cost allocation processes that comply with donor regulations and the approved budget.

Donor Reports:

• Maintains a system of tracking donor financial reports and ensuring Baylor Tanzania is in compliance with Donor deadlines.
• Prepare Donor financial reports and ensure the approval of such reports by CFO before submission to Executive Director.
• Analysis of actual to budget results to identify problems in accounting or compliance.

Balance sheet management:

• Perform all balance sheet account reconciliations on a timely basis.

Staff Payroll:

• Assist CFO with processing payroll as necessary and assist in preparing related accounting entries.

Financial Information System:

• Supervise and/or post transactions to the system ensuring proper controls are enforced and appropriate system is in place to maintain all required supporting documentation.
• Directly responsible for updating and consolidating in the system all data and transactions.
• Production of monthly or ad-hoc reports.
• Developing expertise to control the system, develop new reports and be able to train staff in processing of data.

Administration/Procurement accounting.

• The review of and accounting for procurement transactions to ensure adequate supporting documentations, accuracy of amounts and control over payments.
• Works with appropriate administration/procurement staff in developing a system to track commitments and outstanding contracts amounts.
• Reviews purchase request forms, quotations/prices and Local purchase orders (LPO) to ensure value for money.
• Primary responsibility for liaison with administration /procurement.

 

Qualifications:

• A Bachelor’s degree in Commerce, Bachelor’s degree in Business Administration, Advanced Diploma in Accounting or Finance and must be in possession of an accounting qualification such as ACCA, or CPA;
• Post Graduate professional training in finance and accounting, management or any other related Fields.
• A team player with excellent communication skills (both oral and written) and good IT skills mainly in Microsoft Office packages;
• The role will demand strong management and analytical skills, needing the candidate to question and reason in order to maintain the integrity of the accounting systems.
• High level of confidentiality and integrity;
• A minimum of five years relevant working experience in a reputable organization.