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Procurement Officer(1 post)

Posted by: Baylor Tanzania

Posted date: 2018-May-02

Location: Mwanza

Position Summary:

The Procurement Officer is responsible for all purchasing functions, including evaluating and qualifying Suppliers/vendors; placing and tracking orders; ensuring timely and accurate delivery

Of goods; soliciting and analyzing quotes.

 

Duties and Responsibilities

  • Establish and or renew maintenance contracts for all the project equipment and ensure that these contracts are timely implemented;
  • Develop supply base, providing vendor listing for the supply of goods and services
  • Solicit for quotations for the project’s supplies/equipment requirements both locally and internationally;
  • Ensure integrated internal controls, timely payment of vendors and full, auditable support documentation
  • Conduct purchasing functions in accordance with approved policies;Evaluate supplier’s performance; Preparation, review and clearance of documentation (evaluations, requests for awards, purchase orders and contracts for services)
  • Negotiate terms and conditions of purchase to ensure efficient and timely delivery of service;
  • Establish re-order levels in liaison with departmental heads;
  • Maintain an update of prices for the project’s common purchases/supplies
  • Maintain stock records of procured items
  • Compile and maintain a schedule for placed orders status and ensuring that purchase orders have been dispatched;
  • Follow up supplier’s payments;
  • Compile and maintain approved supplier’s log for both local and international supplies;
  • Follow up customs clearance and arrange warehousing, delivery and clearance;
  • Carry out any other duties that may be assigned.

PERSON SPECIFICATIONS:

  • The candidate must possess a minimum of a Bachelor’s Degree in Business Administration or any other related qualifications  and Registered by Procurement and Supplies professional and Technician Board (PSPTB) and 3 years related experience in purchasing,  and logistics management;
  • Possession of professional qualification will be an added advantage;
  • Experience in bio-medical procurement is an added advantage;
  • Good communication skills;
  • Knowledge of purchasing procedures;
  • Strong computer skills with knowledge of supplies and stock management;
  • Ability to make judgment and decisions in accordance with the established policies and procedures;
  • Highly organized, detail-oriented and self motivated;
  • Ability to prioritize and handle multiple tasks simultaneously;

 

APPLICATION INSTRUCTIONS:
 
Addressed to:
Senior Administrator, Baylor College of Medicine Children's
Foundation - Tanzania
P.O. Box 2663 Mbeya, Tanzania (FOR MBEYA POSITIONS)
P.O BOX 5208 Mwanza, Tanzania (FOR MWANZA POSITIONS)
Or
hr(at)baylortanzania.or.tz
 
Deadline for application is 23rd   May 2018
 
Job Title Procurement Officer(1 post)
Post Details
Posted By Baylor Tanzania
Start Date
Job Function
Salary
Cell Phone
Email hr(at)baylortanzania.or.tz
Location Mwanza
    
    
Deadline 2018-May-23
    
    
    
    
    
    
    
    
Category
Location Location -> Mwanza COE
Job Type Job Type -> Full-Time
Classification Job Classification -> Administration